Events Specialist

Company: Houghton Mifflin Harcourt
Location: Boston
Posted on: October 31, 2024

Job Description:

Houghton Mifflin Harcourt (HMH) is a learning technology company committed to delivering connected solutions that engage learners, empower educators, and improve student outcomes. As a leading provider of K-12 core curriculum, supplemental and intervention solutions, and professional learning services, HMH partners with educators and school districts to uncover solutions that unlock students' potential and extend teachers' capabilities.HMH serves more than 50 million students and 4 million educators in 150 countries. For more information, visit .Job Title: Events SpecialistLocation: Partially Remote (Must live within 50-mile radius of Boston) office for periodic in-office work (less than 50% of the time on average).What you'll do:The Events Specialist's role supports the execution of national/regional customer-facing events, exhibits, sponsorships, and conferences with guidance from their manager. In this capacity, the Events Specialist will collaborate effectively with both internal and external teams to successfully complete tasks that align with established strategic objectives, timelines, and goals. The Events Specialist will contribute to the monitoring of the overall outcomes of events, exhibits, and sponsorships participation. The Events Specialist will be responsible for solving straightforward problems that may arise in the planning process. Additionally, the Events Specialist will handle various administrative functions as needed. The Events Specialist will update existing digital sample experiences for HMH/Heinemann/NWEA Solutions in the HMH CMS utilizing the approved template.

• Collaborate with internal stakeholders to execute select event strategies, and coordinate staffing with guidance from their manager.
• Coordinate assigned aspects of small conferences, exhibits, and events with guidance from senior event team member(s).
• Assist in the coordination of show services by collaborating with multiple external vendors and contractors to ensure the successful execution of conferences, events, exhibits, and sponsorships as assigned.
• Pull reports on conference and event registration site performance via Cvent and socialize with stakeholders in a timely manner, as directed.
• Support initiatives focused on enhancing customer satisfaction and engagement.
• Build productive internal and external working relationships to execute mutually agreed upon goals.
• Collaborate with manager to schedule, train, and direct on-site staff for small conferences and events to ensure smooth execution.
• Submit requests to senior event team member(s) for the creation of Cvent event websites and online registration sites.
• Deploy post-conference surveys and consolidate feedback to share with manager.
• Monitor sponsorship contracts to fulfill deliverables.
• Responsible for keeping event, exhibit, and sponsorship information up-to-date utilizing various departmental systems and software (SalesForce, Box, Workfront, Welcome, Marketo, Integrate, etc.).
• Maintain materials stored in home office and third-party vendors and coordinate shipping as needed.
• Review and process invoices and contracts to ensure timely payment.
• Manage departmental email inbox and communicate accurate and timely information to internal and external customers.
• Assist in the updating of existing digital sampling sites utilizing the Content Management System (CMS) and FlipHTML.What you'll need:
  • Minimum 2-4 years of experience in marketing, hospitality, event management, or a relatable field.
  • Ability and willingness to travel up to 20% of the time and work long hours, including evenings and weekends.
  • People skills needed to collaborate with cross-functional teams of product marketers, partner support, sales, and logistics staff.
  • Ability to multi-task and manage multiple projects at a time.
  • Excellent written and verbal skills.Preferred:
    • Bachelor's Degree or an equivalent.
    • Experience working in the hotel industry, helpful.Houghton Mifflin Harcourt (HMH) is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to race, gender, color, religion, sexual orientation, family status, marital status, pregnancy, gender identity, ethnic/national origin, ancestry, age, disability, military status, genetic predisposition, citizenship status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran, other covered veteran, or any other characteristic protected by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively participate in E-Verify.#LI-VS1Nearest Major Market: BostonJob Segment: Curriculum, Publishing, Education
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Keywords: Houghton Mifflin Harcourt, Hartford , Events Specialist, Other , Boston, Connecticut