Supervisor, New York Administration
Company: SAG-AFTRA
Location: New York
Posted on: October 12, 2024
Job Description:
Supervisor, New York Administration
Location
US-NY-New York
Job ID
2024-2297
Category
Other
Reports To
EXECUTIVE DIRECTOR, PEOPLE & CULTURE
FLSA Status
Exempt
Type
Regular Full-Time
Department
NY Administration
Shift
9:00am-5:00pm
Union Representation
Non-Represented
Union Code
N/A
Overview
Who We Are SAG-AFTRA is the iconic American labor union that
represents approximately 160,000 media professionals. SAG-AFTRA
employees support our members and thrive on securing the strongest
protections by negotiating the best wages, working conditions,
health and pension benefits. We preserve and expand members' work
opportunities, vigorously enforce our contracts and protect our
members against unauthorized use of their work.
Responsibilities
What You'll Do The Supervisor, New York Administration reports to
the Executive Director, People & Culture and assists with
overseeing day-to-day operations of the New York Administration
department, New York office, and supports Administration projects
as needed. (This section provides a general summary of the most
significant job duties performed. It does not explain in detail
every single duty performed.)ESSENTIAL DUTIES &
RESPONSIBILITIES:
Serves as a point of contact and
liaison for New York Administration with other departments,
offices, individuals, and external vendors on a range of specific
issues related to the New York office and/or the Administration
department. Participates in the development of office
administration and services by enforcing office administration
procedures and policies and by advising on measures to improve the
efficiency and cost-effectiveness of the New York office.Composes
and prepares written documentation and correspondence for the
office; screens and evaluates incoming and outgoing correspondence
and prepares responses as appropriate.Coordinates and assists with
the day-to-day management of equipment and facilities for the New
York office, as appropriate, to include maintenance, inventory
management, logistics, and related activities.Inspects office
equipment, furnishings, and structures to determine the need for
repairs or renovation, and coordinates proactive maintenance to
ensure that basic facilities are well-maintained.Assists with
coordination of vendors for New York Administration projects and
requests.Assists with New York Administration department requests
by facilitating and ensuring effective communications with building
management. Assists in the coordination of special projects as
appropriate.Assists in overseeing mailroom and reception
operations.Maintains departmental records and databases. Perform
other duties as assigned or as the situation dictates.
Qualifications
What You'll Need We want to make sure you're successful. To be
considered, you must have: (The individual must possess the
following knowledge, skills and abilities and be able to explain
and demonstrate that he or she can perform the essential functions
of this job with or without reasonable accommodation, using some
other combination of skills and abilities.) REQUIRED KNOWLEDGE,
SKILLS & ABILITIES:
Knowledge of office management
principles and procedures, and ability to apply administrative and
procedural decisions to time sensitive requests and tasks.
Knowledge of supplies, equipment, and/or services ordering and
inventory control.Able to learn, apply, and delegate knowledge of
courier, post office, and various delivery services requirements;
mailroom processes; and record management practices. Strong
information research and records management skills.Expert
organizational and clerical skills: high degree of attention to
detail and time management to plan and prioritize daily tasks,
identify delays and errors, and maintain records. Expert
interpersonal skills: high degree of patience and tact, and must be
able to cultivate relationships with people from diverse
backgrounds, both internally and externally. Proficient in PC
applications and Internet-based systems.Strong communication skills
in English, both oral and written.Able to use sound judgment,
discretion, and maintain confidentiality. Able to organize,
prioritize and coordinate multiple assignments and projects; able
to thrive in a highly dynamic work environment; able to develop
creative solutions. Capable of holding oneself and others
accountable to a high level of performance and integrity.Capable of
taking direction from more than one supervisor. Able to maintain
regular and acceptable attendance at such a level as is determined
at SAG-AFTRA's sole discretion. Must be available and willing to
work extended hours (and/or overtime for applicable non-exempt
positions) per day or per week, including weekends and holidays, as
SAG-AFTRA determines is necessary to meet its business needs. Must
be available and willing to travel to such locations and with such
frequency as SAG-AFTRA determines is necessary or desirable to meet
its business needs.COMPETENCIES:
- Member Service
- Communication
- Dependability/AccountabilityJob Knowledge
- Adaptability
- Teamwork MINIMUM QUALIFICATIONS:
- Education: High school diploma or equivalent.
- Skills and Experience: 1-2 years of facilities or office
management experience.
- Must complete and maintain a valid CPR, AED, and First Aid
certification within six (6) months of hire. PREFERRED BACKGROUND:
- 2-4 years of facilities or office management experience.
- Completed degree(s) from an accredited institution strongly
preferred. What You'll GetWe are a great place to work because we
offer:
- The salary for this position is $64,327.00 annually along with
excellent employee benefits and perks.
- Colleagues that are passionate about what we do and how they
contribute to our mission
- Balance between work and home life responsibilities
- Affordable and comprehensive medical and dental plans
- Generous pension plan
- Employee discounts and perks
Keywords: SAG-AFTRA, Hartford , Supervisor, New York Administration, Other , New York, Connecticut
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