Real Estate Paralegal

Company: John M Crane, P.C.
Location: Harrison
Posted on: April 24, 2025

Job Description:

Real Estate Paralegal w/Administrative Skills



We are looking for an experienced real estate or trusts and estates paralegal (or someone with title expertise) to use their administrative skills and ambition to grow with us. You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines.



We are a family-oriented entrepreneurial law firm with a mission of making the lives of individuals, families, and small business owners better and less stressful. We believe in being proactive and believe we have systems to plan for accidents, incapacity, and death in ways that most law firms ignore. Notice, we said "family oriented". We do not do divorce or child custody. Rather, we help clients plan in advance for minor children to prevent foster care or being placed, even temporarily, with CPS, because the family (and attorney) never considered what would happen if, in the unfortunate event that both parents were no longer able to care for them



Our office handles estate planning and administration and transactional real estate closings, and business sales for small businesses up to $5,000,000 per year. We also run a title insurance agency out of the same space. We are hoping to find a paralegal with transactional real estate or estate planning experience to work as our Client Services Director. Ideally, you will want to learn and assist with the title insurance business, for which we will be able to offer part-ownership with absolutely no investment.



Our perfect candidate will hit the ground running either as a paralegal/Client Services Director and assist with either the estate planning or transactional side of the practice (or both) while helping to develop and implement systems. You'll be a key team member to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!



This is an opportunity for a real estate paralegal, estate planning paralegal (or person with prior back-of-house title insurance experience) to learn other areas and act as our Client Services Director to become part of our team for the long term. We are two attorneys right now, but looking to add key people for planned growth.



How long-term? We are contemplating a salary, plus profit sharing, plus ownership in our sister title company with zero investment from you! This is a full-time position with a lot of room to grow, as we are just in the process of establishing our systems, and will need you to take the lead on implementation and execution on our behalf, using the technology and training we've invested in to support you.



Our office is located in Port Chester, NY and realistically you should be within say a 30 minute drive. As we are sometimes busy with end-of-month or last-minute requests, someone with the flexibility to work a few evenings per month, or perhaps a Saturday or two, is preferable.

Responsibilities:

--- Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
--- Undertake other duties as needed to ensure the firm operates efficiently
Your responsibilities will include heavy interaction with clients to ensure that clients' needs and questions are addressed promptly. You will utilize your paralegal expertise to prepare and manage files so that real estate and business sales transactions are moving forward, and estate planning clientele are providing necessary documents on time, estate plans are being drafted, and reviewed by clients on time, and ultimately to ensure that clients believe that they could not have received this level of caring and service anywhere else.As a team, we want you to be a part of whatever is needed, setting meetings, conferences, and other appointments, confirming these appointments, and coordinating with outside vendors on possible events and presentations. For those able to handle real estate closings, you will be offered the ability to conduct lender closings outside the office at times, and you will receive additional compensation. Likewise, for those who desire to build a business, you will have the opportunity to become a part-owner of our title company. Working in the same location, we believe you will have a busy schedule during normal work hours, and not need to work crazy hours to reap these benefits. However, our ideal candidate would have the flexibility to work a few nights per month or perhaps a Saturday or two per month.

Qualifications:

--- Candidates should be able to type at least 50 words per minute
--- Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
--- Candidates should have strong organizational skills and communication skills
Knowledge of Microsoft Office, Easy Soft, Lawmatics, Wealth Counsel, and other software is a definite plus. A notary license and a driver's license are also preferred. Ability to speak, write, and read English and Spanish would be ideal, and fluency in other languages would be helpful.Ideal candidates would have at least an associate's degree and three years of full-time paralegal experience in a law firm.

About Company:
Law firms do what law firms do. Because of this, most law firms do not think of how they could better serve their clients. Our law firm was built on personal service, and out of personal service, we have handled hundreds of closings for busy doctors, lawyers, and executives without them ever coming to the closing.

Additionally, law firms do what has worked. We believe in taking what works and making it better. Any attorney can handle the sale of a painting contractor or a restaurant, but what if the painter fights with his partner, or what if the restaurant owner dies and the chef is supposed to pay his family? We try to plan and predict before events occur, and we don't just handle "the sale", we ask "what problem in the future can we prevent now"? It is all summed up in our motto, The Time to Plan is While You Can!

Keywords: John M Crane, P.C., Hartford , Real Estate Paralegal, Legal , Harrison, Connecticut