Office Manager-Investments, Full-time, Exempt

Company: Grinnell College
Location: Boston
Posted on: February 5, 2025

Job Description:

Office Manager-Investments, Full-time, ExemptThe Investment Office Manager provides comprehensive administrative support to the Office of Investments, primarily assisting investment staff who travel globally. The role involves managing all office operations, including scheduling, vendor relations, and reception. Additionally, this position coordinates communications and scheduling with the Board of Directors, maintains meeting minutes, and assists with other project-based tasks. Based in our Boston, MA office, this role demands strong independent judgment, excellent communication skills, and a high degree of tact and diplomacy in handling internal and external relationships.Key Responsibilities:

• Monitor and reconcile all investment activity, ensuring accurate presentation in downstream systems
• Create and maintain both internal and external standardized reporting packages on monthly, quarterly and ad-hoc basis
• Project cash flow levels based on known/modeled cash flows ensuring proper implementation of broader institutional cash strategy
• Act in a back-up capacity for broader operational team responsibilities
• Complete project-based work, including new system onboarding, various data analytics and aggregation of peer/benchmark data
• Logistics point of contact for international travel and office management so some non-traditional hours may be requiredMinimum Qualifications:
  • High school diploma or general education degree (GED)
  • Five years or more of relevant work experience
  • Willingness to work non-traditional hours as needed
  • Excellent interpersonal versatility and ability to build relationships
  • Proficiency in computer applications (email, record keeping, word processing, spreadsheets, and databases)
  • Strong grammar, composition, and proofreading skills
  • Ability to prioritize tasks, manage time effectively, and work with minimal supervision
  • Excellent communication, customer service skills, and professionalism
  • Willingness to learn new proficiencies and adapt to evolving technologies
  • Ability to work with a high degree of accuracy and strong attention to detail is critical
  • Commitment to the College's articulated mission and core values
  • Champions diversity, equity, and inclusionPreferred Qualifications:
    • Experience working in fast-paced environments with high attention to detail and accuracy.
    • Ability to work effectively within a team and handle interruptions gracefully.Selected candidate must successfully pass a background check prior to first day of employment.Diversity Statement: Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.
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Keywords: Grinnell College, Hartford , Office Manager-Investments, Full-time, Exempt, Administration, Clerical , Boston, Connecticut