Administrative Program Coordinator
Company: Lenox Hill Neighborhood House
Location: New York
Posted on: February 1, 2025
Job Description:
Lenox Hill Neighborhood House, widely recognized as one of New
York's premier human services providers, is a settlement house
founded in 1894 that provides an extensive array of effective and
integrated services-social, educational, legal, health, housing,
mental health, nutritional and fitness-which significantly improve
the lives of 16,000 people in need each year, ages 3 to 103, on the
East Side of Manhattan. For more information on Lenox Hill
Neighborhood House, please visit lenoxhill.org and check us out on
Facebook or Instagram.We are seeking an Administrative Program
Coordinator to provide administrative, programmatic and operational
support to all departments and programs across the organization.
Reporting to the Deputy Chief Program Officer, the Administrative
Program Coordinator will have an initial and primary programmatic
focus on Casa Mutua, our Supportive Housing Residence, and will
serve as the liaison between our colleagues internally in
administration, accounting, program and operations and externally
with governmental funders, vendors and other key stakeholders. Casa
Mutua is our 54-unit permanent supportive housing residence for
formerly unhoused adults living with mental health diagnoses. We
have operated this building and have been both the property manager
and social services provider for over 30 years. The Administrative
Program Coordinator will begin with coordinating and organizing all
administrative, program, and property management compliance
requirements associated with operating a supportive housing
residence. Beyond the initial deployment focused on Casa Mutua, the
Administrative Program Coordinator will have varied and
broad-ranging responsibilities, and work across all programs and
departments. We are looking for a candidate who is a team player
and proactive problem solver to ensure effective completion of
assignments and projects. This is an excellent opportunity to learn
and work across teams, and interface on internal and external
affairs, government and funder relations, communications and more,
all in furtherance of our programs and mission. The Administrative
Program Coordinator will:
- Work in partnership with colleagues across programs and
departments to implement programmatic priorities
- Serve as a project coordinator and a liaison with internal and
external stakeholders leading various cross-functional initiatives
and special projects
- Assist with contract, legal, administrative and organizational
compliance and file management to ensure accurate record keeping,
streamlined communication and execution of assignments
- Serve as a liaison with government agencies for numerous
projects, including but not limited to: New York State Division of
Housing and Community Renewal (DHCR) annual rent registrations; New
York City Department of Housing Preservation and Development (HPD)
rent breakdowns and compliance, payments, re-certifications, and
income re-certifications; United States Department of Housing and
Urban Development (HUD); and New York City Department of Homeless
Services (DHS), including assuring compliance with fiscal and
program property management requirements for Casa Mutua
- Provide administrative and operational support for various
internal and external special events linked to our programmatic,
fundraising and development efforts
- Review government regulations and standards to ensure correct
documentation and programmatic and operational compliance
- Support programmatic, operational, administrative, and
logistical needs across the organization by improving and
implementing effective communication strategy and systems
- Prepare and analyze various administrative, operational,
financial and programmatic reports by inputting and tracking
information in multiple internal and external databases
- Update written procedure guides, policies and operational
systems
- Generate administrative support tools and visualizations in
Microsoft Office Suite including Excel, Word, Forms and others
- Complete all other responsibilities and duties as assigned
Salary: $65,000 - $65,000 annually Qualifications: The
Administrative Program Coordinator will possess excellent
organizational skills, high computer proficiency, good judgment,
attention to detail, and strong writing and communication skills.
Candidates must be able to multitask, prioritize and meet
deadlines. Proficiency in Word and Excel and relevant
administrative experience required. Demonstrable success working
both independently and as part of a team to complete complex,
multi-faceted projects preferred. The ideal candidate will be able
to collaborate and communicate effectively with Neighborhood House
staff from all programs and departments. Relevant experience
working in the non-profit field or directly with clients and in
community-based programs is ideal; experience with housing programs
and those supporting people living with mental illness a plus.
Bachelor's degree required. What We Offer
- Comprehensive benefits package
- Extensive paid time off - 25 days' vacation and discretionary
time; 13 holidays; and substantial sick time
- Matching contributions to Retirement Plan
- Wonderful paid parental leave policy for all staff
- Professional Development Opportunities - trainings, lectures
and more
- Free Life Insurance - 3x annual salary
- Pre-tax Flexible Spending Accounts for Medical, Dependent Care
and Parking/Mass Transit
- Supplemental Insurance Coverage (Accident, Hospital and
Critical Illness)
- We like to have fun! Monthly Film and Dinner nights, bowling
parties, Mets and Yankee games, cruises, food trucks, holiday
parties, parties on our two Green Roofs, chocolate event for
Valentine's Day and ice cream socials, and much more.
- State-of-the-Art Fitness Center, Gym and Swimming Pool
- Staff yoga and boot camp classes (six a week), swimming lessons
and lap swim for staff
- PSLF (Public Service Loan Forgiveness) Eligible Employer
- The best colleagues in New York!All individuals, as a condition
for employment by Lenox Hill Neighborhood House, are required to
undergo a pre-employment background check. Certain positions
require more extensive background checks to comply with applicable
laws.Lenox Hill Neighborhood House is a client-facing and essential
community-serving organization. To keep our clients and our
colleagues safe, and to comply with various governmental
contractual requirements, all new employees must be fully
vaccinated against Covid-19 (except where valid medical exemptions
apply) and will be required to submit proof prior to the time of
onboarding.At Lenox Hill Neighborhood House we value respect,
diversity and integrity. We are an equal opportunity employer.
Lenox Hill Neighborhood House prohibits discrimination and
harassment of any type and affords equal employment opportunities
to employees and applicants without regard to race, color,
religion, sex, sexual orientation, gender identity or expression,
pregnancy, age, national origin, disability status, genetic
information, protected veteran status or any other characteristic
protected by law. Lenox Hill Neighborhood House conforms to the
spirit as well as to the letter of all applicable laws and
regulations. The policy of equal employment opportunity (EEO) and
anti-discrimination applies to all aspects of the relationship
between Lenox Hill Neighborhood House and its colleagues.
Compensation details: 65000-65000 Yearly Salary
PIb99ac19099c6-37248-36309068
Keywords: Lenox Hill Neighborhood House, Hartford , Administrative Program Coordinator, Administration, Clerical , New York, Connecticut
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